Coordinator – 12 month FTC

We’re proud to be recruiting an enterprising Premises Coordinator on behalf of an extremely well-reputed and community-focused local business.

The successful candidate will perform a range of clerical duties to provide effective premises and facilities support across the organisation.

Duties and responsibilities:

• Arranging repairs and improvements to ensure they are completed without delay or disruption for all sites
• Carrying out keyholder responsibilities, including unlocking and opening premises each morning and maintaining an adequate key register
• Liaising with security companies and employees to ensure adequate security and fire alarm services are maintained.
• Collating budgetary information for the following years budget proposal and ensure all orders capital purchases and building repairs are in adherence with relevant budget.
• Assisting with issues relating to properties let by or to the organisation via leases, including liaising with tenants, solicitors and property agents.
• Carrying out the administration and maintenance of security provision for all sites and in the event of a security issue liaise with the security company to arrange repairs, services and emergency call outs to ensure they are completed without delay and there is no disruption to the Society’s customers.
• Liaising with the Health and Safety co-ordinator to address health and safety issues as required.
• Reviewing current trade and service companies to ensure value for money and service levels are being received.
• Co-ordinating branch and office refurbishments in conjunction with department managers and the IT department, keeping all parties up to date and chasing furniture suppliers for outstanding orders.

Skills and experience required:

• Previous clerical experience, ideally with involvement in premises, facilities or maintenance administration
• Confident level of IT proficiency, with a good working knowledge of MS Word, Excel, Outlook and PowerPoint
• Able to give examples of having previously worked with excellent attention to detail in an organised and methodical fashion
• Excellent communication skills, both verbally and in writing
• Demonstrates a friendly, professional, helpful and positive “can-do” approach to any task
• Full UK driving licence

Hours of work:

• Full-time, Monday to Friday, 8.30am – 4.30pm or 9.00am – 5.00pm
• Occasional Saturday morning working will be required.

Salary and benefits:

• Up to £23,000 plus excellent benefits scheme